Privacy policy

Last updated: July 30, 2026

This policy informs users of the website www.wheelmove.eu (hereinafter the “Website”) of the terms and conditions governing the collection, use, retention, and protection of their personal data by WHEELMOVE, in accordance with the GDPR (EU Regulation 2016/679), the French Data Protection Act, and the CNIL’s recommendations.

1. Data Controller

WHEELMOVE, a simplified joint-stock company with capital of €563,366, registered with the Compiègne Trade and Companies Register under number 944 431 550, with its principal office at Parc Technologique des Rives de l'Oise, Rue des Rives de l'Oise, 60280 Venette, France. Contact: contact@wheelmove.eu.

2. Data Collected

Last name, first name, company (if applicable), email address, phone number, mailing address, form content (messages, answers to questions, areas of interest), technical browsing data (IP address, device, pages visited, session duration, interactions).

The purpose and procedures for the forms are specified in Articles 3 and 9 of the General Terms of Use (GTU). This policy describes only the related data processing activities.

3. Purposes of Data Processing

  • Request/Lead Management: Processing and follow-up of contacts in accordance with the Terms of Use; sales and technical follow-up. These processing activities are based on WHEELMOVE’s legitimate interest in promoting its business and Products to professional contacts, in accordance with Article 6(1)(f) of the GDPR. Data subjects may, at any time and free of charge, object to this processing under the conditions set forth in the “User Rights” section.

  • Communication: Information about activities, products, and the partner network.

  • Website Improvement: Usage Analysis, User Experience Optimization.

  • Targeted advertising (if applicable): delivering tailored content and measuring the effectiveness of advertising campaigns, when these features are enabled.

  • Security: infrastructure protection, fraud prevention.

4. Legal Basis

The data processing carried out through the Site is based on the following legal grounds:

  • Management of contact requests and leads: WHEELMOVE’s legitimate interest in responding to requests and developing its business relationships (Article 6(1)(f) of the GDPR). Data subjects may object to this processing at any time.

  • Newsletters and marketing communications: prior consent of the data subject (Article 6(1)(a) of the GDPR).

  • Audience measurement and browsing analysis using cookies or trackers: prior user consent when required by applicable regulations, in accordance with the recommendations of the CNIL.

  • Website security, fraud prevention, and protection of technical infrastructure: WHEELMOVE’s legitimate interest in ensuring the security and proper functioning of its services (Article 6(1)(f) of the GDPR).

Consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to such withdrawal. All processing is carried out in accordance with the GDPR (Regulation (EU) 2016/679). Processing based on legitimate interest (including contact/prospect management and website security) is grounded in Article 6(1)(f) of the GDPR, which allows the data controller to pursue its legitimate interests in B2B promotion, subject to the fundamental rights of the data subjects. Individuals located outside the European Union are protected by the GDPR as the baseline standard; more protective local laws remain applicable where applicable.

5. Recipients

The personal data collected may be made available to WHEELMOVE’s internal departments, within the limits of their respective responsibilities, as well as to certain technical service providers involved in the operation of the Site. These include, in particular:

  • the Site's hosting provider, Squarespace Ireland Limited, as well as any of its technical subcontractors;

  • audience analytics tools, such as Squarespace Analytics and, where applicable, Google Analytics (Google Ireland Limited);

  • technical or IT service providers involved in the operation, maintenance, or development of the Site;

  • digital marketing or communications service providers;

  • where applicable, social media platforms (including Meta and LinkedIn), only if tracking or interaction features are enabled on the Site.

These service providers act as processors within the meaning of the GDPR and operate solely on the instructions of WHEELMOVE. They are contractually obligated to comply with applicable data protection regulations and to implement appropriate security and confidentiality measures.

Personal data may also be disclosed to the appropriate authorities when required by law or in connection with judicial or administrative proceedings.

6. Analytics Tools

The Site uses analytics tools provided by Squarespace Analytics and, where applicable, Google Analytics (Google Ireland Limited), to analyze Site usage and improve the services offered. When these tools rely on the use of cookies or similar technologies that are not strictly necessary for the Site to function, their activation is subject to the user’s prior consent, which is obtained through the cookie management module. These tools may, in particular, collect information regarding the pages viewed, duration of browsing, and interactions with the Site. In this context, certain data may be transferred to countries outside the European Union, notably to the United States, in accordance with the safeguards provided for in Article 9.

For more information about Squarespace's practices: https://www.squarespace.com/privacy

7. Social Media

WHEELMOVE may, where appropriate, collaborate with certain social media platforms, including Meta (Facebook/Instagram) and LinkedIn.

As of the date of this policy’s update, no ad pixels from these platforms are enabled on the Site.

If such tracking mechanisms were to be implemented, they would be subject to the user’s prior consent when required by law. Users are encouraged to review the privacy policies of the relevant platforms for more information.

8. Data Retention Period

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected:

  • Prospects: 3 years since the last contact

  • Contact Requests: Processing Time

  • Browsing data: Up to 13 months

  • Technical logs: 12 months

At the end of these periods, the data is deleted or anonymized.

9. Data Transfers Outside the European Union

Some of the technical service providers used by WHEELMOVE may be located outside the European Union or may process certain personal data from third countries.

The Site is hosted by Squarespace Ireland Limited. As part of the use of this platform, certain data may be transferred and processed outside the European Union, particularly to the United States, where some of the publisher’s technical infrastructure is located. These transfers may result, in particular, from the use of the Squarespace platform and certain audience analytics tools such as Google Analytics.

In addition, data collected through the forms on the Site may be transmitted to Google Ireland Limited, particularly in connection with the use of messaging or contact management services. In such cases, the data is stored and processed within the European Union, in accordance with the settings selected by WHEELMOVE.

When data is transferred outside the European Union, WHEELMOVE ensures that such transfers are governed in accordance with applicable regulations, in particular by implementing standard contractual clauses approved by the European Commission or by using recognized mechanisms that ensure an adequate level of protection.

Users can obtain additional information about these transfers and the associated safeguards by contacting WHEELMOVE at the address provided in Section 14 of this policy.

10. User Rights

In accordance with applicable regulations, users have the following rights:

  • the right to access their personal data;

  • right to correction;

  • right to erasure (“right to be forgotten”);

  • right to restriction of processing;

  • right to object;

  • right to data portability;

  • the right to withdraw their consent at any time;

  • the right to establish guidelines regarding what happens to their data after their death.

Users may exercise these rights by contacting: contact@wheelmove.eu. All requests must be accompanied by information that allows the requester to be identified. Users also have the right to file a complaint with the competent supervisory authority: CNIL — Commission Nationale de l’Informatique et des Libertés www.cnil.fr

11. Cookies

The Site uses cookies and similar technologies. Some cookies are necessary for the Site to function. Others, particularly those related to audience analytics or advertising, require the user’s prior consent.

Users can accept or reject cookies via the cookie management banner and change their preferences at any time. No cookies that are not strictly necessary for the Site to function are stored until the user’s consent is obtained.

12. Data Security

Without prejudice to the provisions of Article 17 of the Terms of Use regarding the security of the Site, WHEELMOVE implements appropriate technical and organizational measures to ensure the security and confidentiality of personal data, in particular to prevent unauthorized access to the data and to protect the data against loss, alteration, or disclosure.

The data is hosted on infrastructure that meets industry-standard security requirements, particularly with regard to access control, data encryption, and protection against unauthorized access.

13. Changes to the Privacy Policy

WHEELMOVE reserves the right to modify this privacy policy to reflect changes in laws or regulations, technical changes to the Site, or changes to its business operations. The current version is the one published on the Site.

14. Contact

If you have any questions regarding this privacy policy or the processing of your personal data, please contact: WHEELMOVE - contact@wheelmove.eu